PROGRAMMES

Institutional Effectiveness

What we do

Institutional effectiveness refers to the ability of an institution to achieve its goals and objectives in a consistent and efficient manner. It involves an ongoing process of self-evaluation and improvement to measure and enhance the institution’s performance and outcomes, including student success, program effectiveness, and organizational efficiency.

PTD defines its business model as the combination of systems, processes, instruments, partnerships and financing that effectively and efficiently support the delivery of its programmes and projects. The main goal will be to enable KCDF to become more responsive and capable in delivering its core results against its Strategic Plan, 2023-2027.

We will build upon our current internal strengths and capabilities for increased efficiency. These will be guided by the set of performance enabling building blocks – investing in people, systems, tools and partnerships which define the essential organizational capacities, as well as maximizing on the power of technology.

An important aspect of the institutional development pillar will be the focus on organization improvement. Improvement will be driven by two streams of work – performance and innovation. 

  • The performance stream will focus on “getting more and better results with less resources” – in other words, making the current business practices more cost-efficient and effective in the immediate and long term. 
  • The innovation track will create new approaches to how PTD does its work, test them for scalability and feasibility and replicate as needed. Innovation will also be about creating an optimal balance between working with partners and directly intervening where this will be necessary especially in expanded areas of work such as extractives and devolution.

Under this thematic area, the key interventions will include;

  • Improve the use and application of technologies to increase efficiency especially in grants and donor management, proper knowledge management, accountability and transparency.
  • Institutionalizing financial planning, budgeting and reporting structures to enhance resource mobilization.
  • Strengthening leadership, management and operational capacities of frontline staff.
  • Higher quality programmes through better project planning, design, and knowledge management underpinned by a culture to continuously improve.
  • Investing in building an organizational culture that enhances interdepartmental communication, agility and adaptability to harness knowledge, solutions and expertise.
  • Increased capability for additional resource mobilization and improved management of financial and human resources in pursuit of results.
Organisational Governance:
The ability to effectively guide and manage an organisation. The sub-categories include:- i. Governing body formation ii. Governing body documentation iii. Governing body operations
Organisational Planning and Resource Mobilisation:
The ability to plan for the future of an organisation, including mobilisation of financial and non-financial resources. The sub-categories include: - i. Organisational planning ii. Resource mobilisation
Finance, Operations and Compliance:
The ability of an organisation to plan and manage its financial and physical resources effectively and in accordance with established rules and regulations. The sub-categories include: - i. Financial policies and procedures ii. Budgeting management iii. Accounting and record keeping iv. Internal control systems v. Purchasing and procurement vi. Asset management vii. Payroll viii. Cash and bank management ix. Financial reporting x. Audit xi. Operations
Award Management:
The ability of an organisation to plan, manage, and account for funds provided to the organisation by a donor. The sub-categories include: - i. Award consistency with mission ii. Program management policies and procedures
Sub-award Management:
The ability of an organisation to plan, manage, and account for funds that the awardee provides to sub-awardees under an existing award. The sub-categories include: - i. Sub-award planning and management ii. Sub-award monitoring iii. Sub-award management personnel iv. Sub-award close-out
Human Resources Management:
The ability of an organisation to recruit and retain workers, including staff and volunteers. The sub-categories include: - i. Human resources (HR) policies and procedures guidelines/manual ii. Organisational structure and job descriptions iii. HR data and personnel files iv. Performance management
Project Management (Programming):
The ability of an institution to plan, effectively and efficiently manage activities, and deliver results. The sub-categories include: - i. Project design, initiation and planning ii. Project planning and management tools iii. Project execution and implementation iv. Project monitoring and evaluation (M&E) v. Project reporting
Advocacy, Networking and Alliance Building:
The ability of an organisation to articulate key messages about itself and its work and to work in concert with other organisations to advance common goals. The sub-categories include: - i. Advocacy ii. Networking and alliance building
Communications and Records Management:
The ability of an organisation to manage information and communicate key messages effectively both internally and externally. The sub-categories include: - i. Communication strategy and planning ii. Internal and external communication iii. Records management and documentation
Monitoring, Evaluation, Reporting and Learning:
The ability of an organisation to measure, report upon, and learn from its work. The sub-categories include: - i. M&E planning ii. M&E staffing iii. Data collection, management and reporting
Institutional Strengthening and Change Management:
The ability and readiness of an organisation to effectively implement planned changes within its operating environment by identifying and acting upon areas of need for internal strengthening. The sub-categories include: - i. Institutional strengthening readiness

How we work
Discussion
We organize Focused Group Discussions (FGDs) to discuss pertinent issues raised during different trainins conducted by PTD.
Strategy
Our strategic plan contain long-term strategies on how to achieve all the objectives set.
Implementation
PTD use different strategies to put it's plan into task. We believe our plan is only as valuable as the implementation.
Results
For an organization to achieve best results, it should lay down good plans and hire staffs who are self motivated and competent. This ensures the outcomes are of benefit to the community.
Support
Due to economic challenge faced in the current society, we lobby for support from different actors in the country and the world at large.

ADD-ONS

Consulting 

Visit our office!

Paralegal Services

Visit our office!

Guidance and Counselling

Visit our office!

Mentorship & Empowernment

Free

Trainings

Visit our office!

Resource Centre services

Visit our office!
Our services

PTD Quote

"Success is not final; Failure is not fatal; It is the courage to continue that counts"
We are a team

You Need us?

Visit our Office now!

Contact us now